| Hunting Hills Homeowners Association |
| HUNTING HILLS HOMEOWNERS ASSOCIATION EXECUTIVE BOARD MEETING Thursday, January 15, 2009 PLANNING SESSION |
The meeting was called to order by President Brian Carroll at 6:30 PM.
Present:
Whitney Snyder, Linda Habermann, Debra Balzer-Plagemann, Anna Hudson, Brian Carroll,
No reports offered, this was a planning session for the officers of the association to establish goals,
calendar, budget, 2009 plan
HHHA - Goals
The following goals were suggested for adoption:
Update Website
Reflect new officers
Create page to report progress on HHHA projects.
Finish landscaping
Triangle
Seasonal color at entrances
Trash pick up at entrances
Initiate trail construction
Written permission Old Heritage- HHHC other private owners
Liability insurance
Survey
Trail Markers
Creek Bridges
Equipment rental
Materials, Tin horn, fencing etc
Membership Directory
Corroborate listings
Encourage correspondence through e-mail
Archive minutes from prior years
Increase membership by 20%
Increase advertising in directory
Utilize signs for meetings
Initiate a summer social event
2009 Board Meeting Calendar dates were established:
Wednesday February 18th, 2009 at 7pm
Wednesday April 29th, 2009 at 7pm
Wednesday August 19th, 2009 at 7pm
Wednesday November 18th, 2009 at 7pm social beginning at 6:30
Other special meetings to be called as needed
No Budget was established at this meeting
2009 Plan
January 2009
24th- secure copy of contract for landscape services (Whitney)
27th-Meeting with HHCC seeking verbal permission for trail system (Brian)
February 2009
5th – meeting with grounds crew HHCC (Brian)
15th- secure liability insurance proposals (Brian)
15th- secure written permission from HHCC & Old Heritage, etc. (HHCC denied HHHOA request
for permission)
16th –determine “Old Heritage” surveyors (Brian-delayed)
18th-board meeting (all board members)
18th- plant selection for the triangle (Ellen Carroll)
25th- website officers update (Gary)
March 2009
1st- produce HHHA meeting signs 10-12 signs (Debra)
“Homeowners Association Meeting 7:00pm Wednesday”
8th- trail construction (all willing volunteers + contract as needed - delayed)
15th Add solicitation for membership directory (Whitney and Gary)
15th spring planting at entrances (seasonal color) – (contract)
15th Planting in triangle – (contract)
15th -trail construction (all willing volunteers + contract as needed - delayed)
22nd- trail construction (all willing volunteers + contract as needed - delayed)
29th- trail construction (all willing volunteers + contract as needed - delayed)
April 2009
15th secure copies of old minutes (Linda and Whitney)
26th - trail construction (all willing volunteers + contract as needed - delayed)
29th board meeting (all board members)
30th – membership directory completed (Whitney and Gary)
May 2009
1st – survey trails completed (Brian - delayed)
Determine property boundaries for trails to be built – (contract - delayed)
3rd - trail construction (all willing volunteers + contract as needed - delayed)
10th- trail construction (all willing volunteers + contract as needed - delayed)
16th- possible date HHHA summer social event date (all board members)
31st - trail construction (all willing volunteers + contract as needed - delayed)
June 2009
1st- install trail markers (all willing volunteers + contract as needed- delayed)
6th – possible date HHHA summer social event date (all board members)
14th- trail construction (all willing volunteers + contract as needed-delayed)
15th- summer planting at entrances (seasonal color) – (contract)
21st - trail construction (all willing volunteers + contract as needed-delayed)
28th- trail construction (all willing volunteers + contract as needed-delayed)
July 2009
12th - trail construction (all willing volunteers + contract as needed-delayed)
August 2009
16th - trail construction (all willing volunteers + contract as needed-delayed)
19th board meeting (all board members)
September 2009
15th – fall planting at entrances (seasonal colors) – (contract)
20th - trail construction (all willing volunteers + contract as needed-delayed)
October 2009
18th - trail construction (all willing volunteers + contract as needed-delayed)
November 2009
18th annual board meeting (all board members)
ASAP Create website page to report project progress (Gary)
Ongoing trash pick up at all entrances (all willing volunteers)
Corroborate membership listings in Directory (Gary and Whitney)
E-mail mass mailings to HHHA members (Brian and Gary)
Increase membership (all board members)
Increase advertising in directory (all board members)
CREEK DISTRICT - Hunt Camp Road, Timber Wolf Circle, Woodchuck Lane
Present:
Whitney Snyder, Linda Habermann, Debra Balzer-Plagemann, Anna Hudson, Brian Carroll,
No reports offered, this was a planning session for the officers of the association to establish goals,
calendar, budget, 2009 plan
HHHA - Goals
The following goals were suggested for adoption:
Update Website
Reflect new officers
Create page to report progress on HHHA projects.
Finish landscaping
Triangle
Seasonal color at entrances
Trash pick up at entrances
Initiate trail construction
Written permission Old Heritage- HHHC other private owners
Liability insurance
Survey
Trail Markers
Creek Bridges
Equipment rental
Materials, Tin horn, fencing etc
Membership Directory
Corroborate listings
Encourage correspondence through e-mail
Archive minutes from prior years
Increase membership by 20%
Increase advertising in directory
Utilize signs for meetings
Initiate a summer social event
2009 Board Meeting Calendar dates were established:
Wednesday February 18th, 2009 at 7pm
Wednesday April 29th, 2009 at 7pm
Wednesday August 19th, 2009 at 7pm
Wednesday November 18th, 2009 at 7pm social beginning at 6:30
Other special meetings to be called as needed
No Budget was established at this meeting
2009 Plan
January 2009
24th- secure copy of contract for landscape services (Whitney)
27th-Meeting with HHCC seeking verbal permission for trail system (Brian)
February 2009
5th – meeting with grounds crew HHCC (Brian)
15th- secure liability insurance proposals (Brian)
15th- secure written permission from HHCC & Old Heritage, etc. (HHCC denied HHHOA request
for permission)
16th –determine “Old Heritage” surveyors (Brian-delayed)
18th-board meeting (all board members)
18th- plant selection for the triangle (Ellen Carroll)
25th- website officers update (Gary)
March 2009
1st- produce HHHA meeting signs 10-12 signs (Debra)
“Homeowners Association Meeting 7:00pm Wednesday”
8th- trail construction (all willing volunteers + contract as needed - delayed)
15th Add solicitation for membership directory (Whitney and Gary)
15th spring planting at entrances (seasonal color) – (contract)
15th Planting in triangle – (contract)
15th -trail construction (all willing volunteers + contract as needed - delayed)
22nd- trail construction (all willing volunteers + contract as needed - delayed)
29th- trail construction (all willing volunteers + contract as needed - delayed)
April 2009
15th secure copies of old minutes (Linda and Whitney)
26th - trail construction (all willing volunteers + contract as needed - delayed)
29th board meeting (all board members)
30th – membership directory completed (Whitney and Gary)
May 2009
1st – survey trails completed (Brian - delayed)
Determine property boundaries for trails to be built – (contract - delayed)
3rd - trail construction (all willing volunteers + contract as needed - delayed)
10th- trail construction (all willing volunteers + contract as needed - delayed)
16th- possible date HHHA summer social event date (all board members)
31st - trail construction (all willing volunteers + contract as needed - delayed)
June 2009
1st- install trail markers (all willing volunteers + contract as needed- delayed)
6th – possible date HHHA summer social event date (all board members)
14th- trail construction (all willing volunteers + contract as needed-delayed)
15th- summer planting at entrances (seasonal color) – (contract)
21st - trail construction (all willing volunteers + contract as needed-delayed)
28th- trail construction (all willing volunteers + contract as needed-delayed)
July 2009
12th - trail construction (all willing volunteers + contract as needed-delayed)
August 2009
16th - trail construction (all willing volunteers + contract as needed-delayed)
19th board meeting (all board members)
September 2009
15th – fall planting at entrances (seasonal colors) – (contract)
20th - trail construction (all willing volunteers + contract as needed-delayed)
October 2009
18th - trail construction (all willing volunteers + contract as needed-delayed)
November 2009
18th annual board meeting (all board members)
ASAP Create website page to report project progress (Gary)
Ongoing trash pick up at all entrances (all willing volunteers)
Corroborate membership listings in Directory (Gary and Whitney)
E-mail mass mailings to HHHA members (Brian and Gary)
Increase membership (all board members)
Increase advertising in directory (all board members)
CREEK DISTRICT - Hunt Camp Road, Timber Wolf Circle, Woodchuck Lane
