| Hunting Hills Homeowners Association |
| HUNTING HILLS HOMEOWNERS ASSOCIATION BOARD MEETING Wednesday, January 17, 2007 |
President Gary Powers called the meeting to order at 7:35 p.m. who welcomed and thanked those in
attendance. Self introductions were then made.
Present:
Gary Powers, Whitney Snyder, Linda Habermann, Marilyn Harriman, Jean Summerbell, Jim Pietrzak,
George Brammer, Joe Lemmer, Colleen Stone, Linda Wilkes, Sandi Cole, Brian Carroll, Ed Price.
Apologies:
Joan Petrus, Leah Russell, Anna Hudson, Irene Brock, Debbie Melnik, Beth Mead
President’s Report:
Gary reported that in reviewing our association’s files, he discovered two separate sets of By-laws and
advised that the board needs to determine which set is correct. Gary reviewed the by-laws and it was
moved, seconded, and approved that we accept the By-laws which appear to have been typed on a
computer on the assumption that these would be the most recent.
A discussion took place regarding Article VI Section 6. of the By-laws regarding what will constitute a
quorum at our meetings. Parliamentarian Jean Summerbell stated that the number of board members
representing a quorum must be in addition to the Executive Board.
Gary then raised the question: should the number of representatives from each district be adjusted to
reflect the population of each district?
Ed Price advised that changes cannot be made to the By-laws without notification to the Board Members
of the proposed changes at least 21 days prior to the meeting at which the proposed amendments are to
be considered for adoption. Jean Summerbell suggested that notification and voting be accomplished
by E-mail if changes to the By-laws need to be completed before our next meeting.
A Sub-committee was appointed to be headed by Jean Summerbell to review and recommend changes
to the By-laws and accomplish notification and voting by E-mail. Sandi Cole and Ed Price serve on this
committee.
Per Gary’s recommendation, the discussion of the General Membership Meeting was postponed to a
later date.
Secretary’s Report:
Minutes from the 2006 Annual Meeting will not be read or approved until the next Annual Meeting.
The minutes of the October 12, 2006 Meeting were corrected to change the name Marilyn Whisnant to
Michelle Whisnant. The minutes were then approved as corrected.
Treasurer’s Report:
Marilyn Harriman reported that the signature cards and names of officers need to be updated at the
bank. She stated that statements go to a post office box and that signature authority rests with the
president, president-elect, and the treasurer.
Gary requested an itemized accounting of all expenditures last year be made to aid in the creation of the
budget.
The Treasurer’s Report was accepted as presented.
Committee Reports
Beautification:
Jean Summerbell reporting for Irene Brock stated that The Lawn Barber has been asked to maintain the
common areas. Old Heritage is supposed to do this but we do additional sprucing up.
George Brammer reported that the problems with Delta Dental and the reconstruction of a Hunting Hills
sign near Starkey Road have not been resolved. Old Heritage now plans to paint and repair the old
sign and landscape the area returning the sign to its previous appearance. This will happen unless
Delta Dental files a suit. A question of easement exists but this a concern of Old Heritage and not
Hunting Hills Homeowners Association.
Club Liaison:
Debbie Melnik was not in attendance. We should call Debbie with information on new residents to
Hunting Hills so the country club can contact them regarding membership. Membership packages are
available through Beth Mead.
Government Liaison:
Joe Lemmer reported that any construction of a new interstate 73 and 220 is years away. He has no
information on the opening of the new Home Depot or Wal-Mart on Rt. 220. Gary Powers stated that he
had been contacted regarding the opposition to the new Wal-Mart but decided not to involve our
association.
Membership Report:
Beth Mead was not in attendance. Gary reported there are 211 paid members of our association.
District representatives will be sent lists so residents not yet members can be contacted.
Security & Safety Report:
Whitney Snyder reported that an arrest has been made in the recent home break-ins. The police
recommend that residents keep their garage doors down and their doors locked when they are at home
and away.
Streets and Lights:
Sandi Cole had no report.
Old Business:
There was no old business.
New Business:
Gary recruited additional members for the committees. Colleen Stone and Anna Hudson will serve on
Membership with Beth Mead. Brian Carroll will serve on Security and Safety with Whitney Snyder, Ed
Price will serve on Government Liaison with Joe Lemmer, and Pete Pietrzak will serve on Streets and
Lights.
Joe Lemmer stated that the area around Starkey Road and Hunting Hills Drive is being used for a
parking area and picnic area for workers at lunch resulting in a litter problem.
New members Ed Price-Piedmont and Brian Carroll-Plateau were voted in as official members of the
Board.
The suggestion was made that a “no outlet” sign be posted on Fox Ridge Road after crossing with
Peregrine Crest. Sandi Cole will contact the county engineer.
Sandi Cole asked if we can do anything about the brick wall which has fallen down on private property
off Crossbow Drive. Jean Summerbell stated that we have sent several letters. Sandi Cole will contact
the county engineer to see anything can be done.
The proposed future meeting dates for the Board of Directors was changed to Thursdays April 12, July
12, and October 11. The date for the General Membership Meeting was set for November 15, 2007.
Any Other Business:
The proposed future meeting dates for the Board of Directors was changed to Thursdays April 12, July
12, and October 11. The date for the General Membership Meeting was set for November 15, 2007.
The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
Linda Habermann
Secretary
attendance. Self introductions were then made.
Present:
Gary Powers, Whitney Snyder, Linda Habermann, Marilyn Harriman, Jean Summerbell, Jim Pietrzak,
George Brammer, Joe Lemmer, Colleen Stone, Linda Wilkes, Sandi Cole, Brian Carroll, Ed Price.
Apologies:
Joan Petrus, Leah Russell, Anna Hudson, Irene Brock, Debbie Melnik, Beth Mead
President’s Report:
Gary reported that in reviewing our association’s files, he discovered two separate sets of By-laws and
advised that the board needs to determine which set is correct. Gary reviewed the by-laws and it was
moved, seconded, and approved that we accept the By-laws which appear to have been typed on a
computer on the assumption that these would be the most recent.
A discussion took place regarding Article VI Section 6. of the By-laws regarding what will constitute a
quorum at our meetings. Parliamentarian Jean Summerbell stated that the number of board members
representing a quorum must be in addition to the Executive Board.
Gary then raised the question: should the number of representatives from each district be adjusted to
reflect the population of each district?
Ed Price advised that changes cannot be made to the By-laws without notification to the Board Members
of the proposed changes at least 21 days prior to the meeting at which the proposed amendments are to
be considered for adoption. Jean Summerbell suggested that notification and voting be accomplished
by E-mail if changes to the By-laws need to be completed before our next meeting.
A Sub-committee was appointed to be headed by Jean Summerbell to review and recommend changes
to the By-laws and accomplish notification and voting by E-mail. Sandi Cole and Ed Price serve on this
committee.
Per Gary’s recommendation, the discussion of the General Membership Meeting was postponed to a
later date.
Secretary’s Report:
Minutes from the 2006 Annual Meeting will not be read or approved until the next Annual Meeting.
The minutes of the October 12, 2006 Meeting were corrected to change the name Marilyn Whisnant to
Michelle Whisnant. The minutes were then approved as corrected.
Treasurer’s Report:
Marilyn Harriman reported that the signature cards and names of officers need to be updated at the
bank. She stated that statements go to a post office box and that signature authority rests with the
president, president-elect, and the treasurer.
Gary requested an itemized accounting of all expenditures last year be made to aid in the creation of the
budget.
The Treasurer’s Report was accepted as presented.
Committee Reports
Beautification:
Jean Summerbell reporting for Irene Brock stated that The Lawn Barber has been asked to maintain the
common areas. Old Heritage is supposed to do this but we do additional sprucing up.
George Brammer reported that the problems with Delta Dental and the reconstruction of a Hunting Hills
sign near Starkey Road have not been resolved. Old Heritage now plans to paint and repair the old
sign and landscape the area returning the sign to its previous appearance. This will happen unless
Delta Dental files a suit. A question of easement exists but this a concern of Old Heritage and not
Hunting Hills Homeowners Association.
Club Liaison:
Debbie Melnik was not in attendance. We should call Debbie with information on new residents to
Hunting Hills so the country club can contact them regarding membership. Membership packages are
available through Beth Mead.
Government Liaison:
Joe Lemmer reported that any construction of a new interstate 73 and 220 is years away. He has no
information on the opening of the new Home Depot or Wal-Mart on Rt. 220. Gary Powers stated that he
had been contacted regarding the opposition to the new Wal-Mart but decided not to involve our
association.
Membership Report:
Beth Mead was not in attendance. Gary reported there are 211 paid members of our association.
District representatives will be sent lists so residents not yet members can be contacted.
Security & Safety Report:
Whitney Snyder reported that an arrest has been made in the recent home break-ins. The police
recommend that residents keep their garage doors down and their doors locked when they are at home
and away.
Streets and Lights:
Sandi Cole had no report.
Old Business:
There was no old business.
New Business:
Gary recruited additional members for the committees. Colleen Stone and Anna Hudson will serve on
Membership with Beth Mead. Brian Carroll will serve on Security and Safety with Whitney Snyder, Ed
Price will serve on Government Liaison with Joe Lemmer, and Pete Pietrzak will serve on Streets and
Lights.
Joe Lemmer stated that the area around Starkey Road and Hunting Hills Drive is being used for a
parking area and picnic area for workers at lunch resulting in a litter problem.
New members Ed Price-Piedmont and Brian Carroll-Plateau were voted in as official members of the
Board.
The suggestion was made that a “no outlet” sign be posted on Fox Ridge Road after crossing with
Peregrine Crest. Sandi Cole will contact the county engineer.
Sandi Cole asked if we can do anything about the brick wall which has fallen down on private property
off Crossbow Drive. Jean Summerbell stated that we have sent several letters. Sandi Cole will contact
the county engineer to see anything can be done.
The proposed future meeting dates for the Board of Directors was changed to Thursdays April 12, July
12, and October 11. The date for the General Membership Meeting was set for November 15, 2007.
Any Other Business:
The proposed future meeting dates for the Board of Directors was changed to Thursdays April 12, July
12, and October 11. The date for the General Membership Meeting was set for November 15, 2007.
The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
Linda Habermann
Secretary
