| Hunting Hills Homeowners Association |
| HUNTING HILLS HOMEOWNERS ASSOCIATION BOARD MEETING Wednesday, February 18, 2009 STATE OF THE ASSOCIATION |
Size
The Association presently numbers 212 members out of an approximate 440 homeowners in the
neighborhood. Membership participation is more limited than desired and is likely a function of multiple
things. Including but not limited to apathy, limited perceived board activity, ignorance of association’s
role, lack of familiarity with board accomplishments among just a few reasons. Fundamentally, the board
needs to answer the question, Why join if you recognize no benefit!
The reality is somewhat different, new signs in 2008, new landscaping in 2008, voice in AEP
“sunscape” transmission power line routing 2008, common area maintenance 2007, 2008, successful
annual meetings 2007, 2008 just to name a few.
Problems we as an association are aware of and must correct include the persistent issue of traffic
volume and speed, directory inaccuracies and distribution problems, timely bill payment and financial
reporting, and probably other issues not addressed in this narrative.
As an association the perception of our accomplishments differ from the realities of our
accomplishments and consequently our credibility as an organization suffers. All organizations have
problems but ours are very fixable with everyone’s participation.
Board
The board is composed of willing volunteers from the six identified districts throughout the
neighborhood. Various districts have vacancies which are currently unfilled and some have remained
unfilled for several years. Five of the six districts are in need of an additional representative.
MIDLANDS DISTRICT – Buckhorn Rd, Deerfield Rd, Hunting Hills Dr, Kildeer Cr
* Need 1 Representative
MOUNTAIN DISTRICT – Falcon Ridge Road, Hawkbill Circle, Partridge Circle
* Need 1 Representative
PLATEAU DISTRICT – Black Bear Lane, Doe Run Road, Flintlock Lane, Flintlock Road
* Need 1 Representative
PIEDMONT DISTRICT – Crossbow Circle (upper), Fawn Dell Road, Remington Road, Turkey Hollow
* May ? Need 1 Representative
SCENIC DISTRICT – Fox Den Road, Fox Ridge Road, Peregrine Crest, Silver Fox Den Road,
VALLEY DISTRICT – Archer Drive, Chukar Drive, Crossbow Circle (lower), Elk Hill Drive, Red Stag
* Need 1 Representative
Finances
The finances of the association are sound with a current bank balance of __________.
The association generates income from three principal sources in order of descending magnitude from
Dues, Advertising revenue from the directory and interest on the existing bank balance. The expenses
of the association are primarily project driven expenses including Expenses associated with
landscaping, annual meeting, maintenance of entrances, directory production, mailing and website
maintenance and hosting.
Budget
An association budget is under review and a contingent budget presentation to the board is
anticipated at the April board meeting. Significant variables to the budget include the adoption of a new
summer social event and the status of the proposed community trail system.
Calendar
The association calendar is formulated and pending adoption by the board upon identifying a date for
the summer social event and association meeting dates.
Committee’s
Board committee’s presently have vacancies in several areas and assignments to unfilled slots are
pending the first board meeting in February.
Initiatives for 2009
Membership Directory
(Correct and Corroborate listings in the Hunting Hills Directory)
Encourage communication through e-mail
(Improve correspondence and communication with association members)
Expand the Archive of minutes from prior years
(Improve the institutional memory)
Increase membership by 20%
(Support of initiatives)
Establish a community trail system
(Improve our community quality of life)
Increase advertising in directory
(Make the directory self sustaining Advertising revenue equal to or exceeding production
costs)
Utilize signs for meetings
(Increase participation of homeowners)
Complete landscaping in the triangle
(Improve our community quality of life)
Initiate a summer social event
(Improve our community quality of life)
Establish an additional district in the newest neighborhood in Hunting Hills
(Improve representation)
CREEK DISTRICT - Hunt Camp Road, Timber Wolf Circle, Woodchuck Lane
The Association presently numbers 212 members out of an approximate 440 homeowners in the
neighborhood. Membership participation is more limited than desired and is likely a function of multiple
things. Including but not limited to apathy, limited perceived board activity, ignorance of association’s
role, lack of familiarity with board accomplishments among just a few reasons. Fundamentally, the board
needs to answer the question, Why join if you recognize no benefit!
The reality is somewhat different, new signs in 2008, new landscaping in 2008, voice in AEP
“sunscape” transmission power line routing 2008, common area maintenance 2007, 2008, successful
annual meetings 2007, 2008 just to name a few.
Problems we as an association are aware of and must correct include the persistent issue of traffic
volume and speed, directory inaccuracies and distribution problems, timely bill payment and financial
reporting, and probably other issues not addressed in this narrative.
As an association the perception of our accomplishments differ from the realities of our
accomplishments and consequently our credibility as an organization suffers. All organizations have
problems but ours are very fixable with everyone’s participation.
Board
The board is composed of willing volunteers from the six identified districts throughout the
neighborhood. Various districts have vacancies which are currently unfilled and some have remained
unfilled for several years. Five of the six districts are in need of an additional representative.
MIDLANDS DISTRICT – Buckhorn Rd, Deerfield Rd, Hunting Hills Dr, Kildeer Cr
* Need 1 Representative
MOUNTAIN DISTRICT – Falcon Ridge Road, Hawkbill Circle, Partridge Circle
* Need 1 Representative
PLATEAU DISTRICT – Black Bear Lane, Doe Run Road, Flintlock Lane, Flintlock Road
* Need 1 Representative
PIEDMONT DISTRICT – Crossbow Circle (upper), Fawn Dell Road, Remington Road, Turkey Hollow
* May ? Need 1 Representative
SCENIC DISTRICT – Fox Den Road, Fox Ridge Road, Peregrine Crest, Silver Fox Den Road,
VALLEY DISTRICT – Archer Drive, Chukar Drive, Crossbow Circle (lower), Elk Hill Drive, Red Stag
* Need 1 Representative
Finances
The finances of the association are sound with a current bank balance of __________.
The association generates income from three principal sources in order of descending magnitude from
Dues, Advertising revenue from the directory and interest on the existing bank balance. The expenses
of the association are primarily project driven expenses including Expenses associated with
landscaping, annual meeting, maintenance of entrances, directory production, mailing and website
maintenance and hosting.
Budget
An association budget is under review and a contingent budget presentation to the board is
anticipated at the April board meeting. Significant variables to the budget include the adoption of a new
summer social event and the status of the proposed community trail system.
Calendar
The association calendar is formulated and pending adoption by the board upon identifying a date for
the summer social event and association meeting dates.
Committee’s
Board committee’s presently have vacancies in several areas and assignments to unfilled slots are
pending the first board meeting in February.
Initiatives for 2009
Membership Directory
(Correct and Corroborate listings in the Hunting Hills Directory)
Encourage communication through e-mail
(Improve correspondence and communication with association members)
Expand the Archive of minutes from prior years
(Improve the institutional memory)
Increase membership by 20%
(Support of initiatives)
Establish a community trail system
(Improve our community quality of life)
Increase advertising in directory
(Make the directory self sustaining Advertising revenue equal to or exceeding production
costs)
Utilize signs for meetings
(Increase participation of homeowners)
Complete landscaping in the triangle
(Improve our community quality of life)
Initiate a summer social event
(Improve our community quality of life)
Establish an additional district in the newest neighborhood in Hunting Hills
(Improve representation)
CREEK DISTRICT - Hunt Camp Road, Timber Wolf Circle, Woodchuck Lane
